What is a Preventive Management System ?
A Preventive Management System (PMS) more commonly referred to as a Preventive Maintenance Management System is a structured approach used by organizations to proactively maintain equipment, infrastructure, and systems to prevent unexpected breakdowns, reduce downtime, and extend asset life.
Overview of a Preventive Management System
A Preventive Management System automates the scheduling, tracking, and documentation of maintenance tasks. Rather than waiting for an asset or machine to fail (reactive maintenance), PMS ensures regular inspections, lubrication, part replacements, and system checks are performed before issues arise.
Key Objectives of Preventive Maintenance Management
- 1. Minimize Equipment Downtime
- 2. Increase Asset Lifespan
- 3. Improve Operational Efficiency
- 4. Enhance Workplace Safety
- 5. Reduce Emergency Repair Costs
- 6. Ensure Compliance with Industry Standards (e.g., OSHA, ISO)
How It Works
Asset Registration
All critical assets are entered into the system (e.g., HVAC units, motors, generators).
Schedule Creation
Maintenance tasks are scheduled based on time (calendar-based), usage (meter-based), or condition.
Task Assignment
Tasks are assigned to technicians or teams with timelines and procedures
Execution and Logging
Technicians perform maintenance and log outcomes, parts used, and time taken
Reporting and Alerts
The system provides reports, alerts for upcoming tasks, and flags overdue work.
Maintenance and Support
Regular updates and technical support are essential
Types of Thanya’s PMS
| Type | Description |
|---|---|
| Time-Based (Calendar) | Tasks performed on regular intervals (e.g., monthly, yearly) |
| Usage-Based (Metered) | Maintenance based on hours run, kilometers driven, or cycles completed |
| Predictive Maintenance | Condition-monitoring tools (e.g., vibration, temperature) predict failure before it happens |
| Prescriptive Maintenance | AI-based systems that suggest specific actions to avoid problems |
Core Features of Thanya’s PMS
| Feature | Description |
|---|---|
| Work Order Management | Create, assign, track, and close maintenance tasks |
| Calendar and Scheduling | Automate repetitive tasks based on predefined intervals |
| Asset History Tracking | Logs all past maintenance records for each asset |
| Inventory & Spare Parts Management | Ensures availability of required parts |
| Mobile Access | Technicians can access work orders and log data in real time |
| Alerts and Notifications | Reminders for upcoming tasks or overdue maintenance |
| Reporting & Dashboards | KPIs like Mean Time Between Failures (MTBF), Mean Time to Repair (MTTR) |
| Integration | Connects with ERP, CMMS, and asset management systems |
Benefits of Implementing Thanya’s PMS
| Benefit | Impact |
|---|---|
| Reduced Downtime | Minimizes unplanned outages |
| Cost Savings | Prevents costly emergency repairs |
| Improved Asset Reliability | Keeps equipment running efficiently |
| Regulatory Compliance | Easier audits and certification |
| Resource Optimization | Better planning of labor and parts |
| Data-Driven Decisions | Insights from historical performance data |